(a) "Act" or "Compendium" shall mean this Compendium of Mortgage Lending Statutory Provisions.
(b) "Advertising" shall mean a commercial message in any medium that promotes, either directly or indirectly a mortgage lending, mortgage brokering, or mortgage servicing transaction.
(c) "Annual audit" shall mean a certified audit of the licensee's books and records and systems of internal control performed by an independent certified public accountant in accordance with generally accepted accounting principles and generally accepted auditing standards.
(d) "Borrower" shall mean the person or persons on whose behalf the activities set forth in Section 1-4 (g), (j), or (u) are conducted.
(e) "Control" shall mean the possession, directly or indirectly, of the power to direct or cause the direction of the management and policies of a licensee under this Act, whether through the ownership of voting stock of such licensee, the ownership of voting stock of any entity which possesses such power, or otherwise. Control shall be presumed to exist if any person, directly or indirectly, owns, controls or holds with power to vote twenty-five percent (25%) or more of the voting stock of any licensee or of any entity which owns, controls or holds with power to vote twenty-five percent (25%) or more of the voting stock of any licensee, but no person shall be deemed to control a licensee solely by reason of being an officer or director of such licensee.
(f) "Financial institutions holding company" shall mean a bank holding company as defined under 12 U.S.C. Sec. 1841, a savings and loan holding company as defined under 12 U.S.C. Sec. 1467a, or any other financial institutions holding company as defined under federal law or regulation.
(g) "Mortgage lender" shall mean any person, who makes a mortgage loan or holds himself or herself out as able to make a mortgage loan.
(h) "Mortgage lending" shall mean making a mortgage loan or holding oneself out as able to make a mortgage loan.
(i) "Licensee" shall mean a person, who is authorized pursuant to this Act to engage in the activities regulated by this Act.
(j) "Mortgage broker" shall mean a person other than an exempt person, who performs, or holds himself or herself out as able to perform the activities described in subsections (i) and (o) of this Section.
(k) "Mortgage brokerage agreement" shall mean a written agreement in which a mortgage broker agrees to assist the borrower in obtaining a mortgage loan.
(l) "Mortgage brokering shall mean obtaining, assisting in obtaining or attempting to obtain a mortgage loan for a borrower from a mortgage lender in return for consideration or in anticipation of consideration.
Commentary:
Affinity relationships or co-branded relationships shall not be considered mortgage brokering when a contractual agreement exists between a mortgage lender and a third party, and under the terms of that agreement the third party allows the lender access to its customers, perhaps under the third party's brand name, but the third party does not perform mortgage brokering duties as defined in section "l" below, and where compensation is paid to that third party in compliance with federal and state law.
Option 1:
(m) "Making a mortgage loan" shall mean to advance funds, offer to advance funds, or make a commitment to advance funds to a loan applicant for a mortgage loan.
Option 2:
(m) "Making a mortgage loan" shall mean to close a mortgage loan in a person's name, or to advance funds, offer to advance funds, or make a commitment to advance funds to a loan applicant for a mortgage loan.
Commentary:
These two definitions differ with respect to whether they include "closing a mortgage loan" under the term "making a mortgage loan." The substantive difference in the definitions is whether "table funding", (closing a loan in a given name, and immediately assigning it to the mortgage lender) is regulated as mortgage lending or mortgage brokering. Under option 1, table funding could be regulated as mortgage brokering activity, while under option 2, table funding would fall under mortgage lending.
(n) "Mortgage loan" or "residential mortgage loan" shall mean a loan made primarily for personal, family, or household use, primarily secured by either a mortgage on residential real property or certificates of stock or other evidence of ownership interests in and proprietary leases from corporations or partnerships formed for the purpose of cooperative ownership of residential real property, all located in this State.
(o) "Net worth" shall have the meaning ascribed thereto in Section 3-1 of this Act.
(p) "Regulator" shall mean the (respective State or Commonwealth Regulatory body).
(q) "Residential real property" or "residential real estate" shall mean real property located in this State improved by a one-to-four family dwelling.
(r) "Assisting in obtaining a mortgage loan" means, referring a borrower for a mortgage loan to a mortgage lender or mortgage broker, accepting or offering to accept an application for a mortgage loan, soliciting or offering to solicit a mortgage loan on behalf of a borrower, or negotiating or offering to negotiate the terms or conditions of a mortgage loan with a mortgage lender on behalf of a borrower.
(s) "Person" shall mean an individual, partnership, corporation, association, limited liability company, or other group, however organized.
(t) "Loan commitment" or "commitment" shall mean a statement, written or electronically transmitted, by the mortgage lender setting forth the terms and conditions upon which the mortgage lender is willing to make a particular mortgage loan to a particular borrower.
(u) "Interest Rate Lock-in agreement" shall mean an agreement, written or electronically transmitted, whereby the mortgage lender guarantees for a specified number of days or until a specified date the availability of a specified rate of interest or specified formula by which the rate of interest will be determined and/or specific number of discount points, if the mortgage loan is approved and closed within the stated period of time.
(v) "Mortgage servicer" shall mean a person who receives, or causes to be received or transferred for another, installment payments of principal, interest, or other amounts placed in escrow pursuant to a mortgage loan.
(w) "Independent contractor" shall mean a person who contracts with a licensee to perform a service where this person is not directed or controlled by the licensee and is required to maintain separate records regarding the contract for services in respect to, but not limited to, accounting and taxes.
(x) "Employee" means a natural person engaged in the service of a licensee for a salary or wages. Such person is subject to withholding, FICA, and other lawful deductions by the licensee as a condition of employment and is subject to the right of the licensee to direct and control the actions of the employee.
(y) "Principal place of business" shall mean a licensee's primary business office (the street address or physical location) as designated on the application for licensure or any amendment thereafter an as mortgage lender, mortgage broker, or mortgage servicer or any amendment to such application.
(z) "Branch office" shall mean a location, other than a licensee's principal place of business:
(1) The address of which appears on business cards, stationary, or advertising used by the licensee in connection with the business conducted under this Act;
(2) At which the licensee's name, advertising or promotional materials, or signage suggest that mortgage loans are made, brokered, or serviced;
(3) Which, due to the actions of any employee or independent contractor of the licensee, may be held out to the public as a branch office of the licensee where mortgage loans are made, brokered, or serviced.
(aa) "Escrow funds" shall mean any money entrusted to a mortgage lender or mortgage servicer by a borrower for the purpose of payment of taxes and insurance, or other payments to be made in connection with the servicing of a mortgage loan.
Commentary:
We have created two definitions in place of one. "Escrow funds" are defined as the traditional impound accounts used by mortgage lenders and mortgage servicers to pay taxes and insurance. "Trust funds" are defined below as money entrusted to a mortgage lender or mortgage broker during the origination of a mortgage loan for payment of third party services necessary to originate the loan, including but not limited to appraisal fees, credit report fees, and other fees for services required to originate the loan.
(bb) "Ultimate equitable owner" means a natural person who, directly or indirectly, owns or controls an ownership interest in a corporation, a foreign corporation, an alien business organization, or any other form of business organization, regardless of whether such natural person owns or controls such ownership interest through one or more natural persons or one or more proxies, powers of attorney, nominees, corporations, associations, partnerships, trusts, joint stock companies, or other entities or devices, or any combination thereof.
(cc) "Financial institution" shall mean a state or national/federal saving association, bank, savings bank, trust company, or credit union.
(dd) "Subsidiary" shall mean any organization which is wholly owned or controlled by a financial institution.
(ee) "Service corporation" shall mean a corporation that is organized to perform for one or more financial institutions services related to or incidental to the business of a financial institution and that is wholly owned or controlled by one or more financial institutions.
(ff) "Third party fees" shall mean any fees received by a mortgage lender or mortgage broker as part of the mortgage loan application process that are designated to be paid to a person other than the mortgage lender or mortgage broker. These fees shall include, but are not limited to, fees for the following: credit reports, property appraisal, attorney, survey, or private mortgage insurance fees.
(gg) "Trust funds" shall mean any money entrusted to a mortgage lender or mortgage broker during the origination of a mortgage loan for payment of third party services necessary to originate the loan, including but not limited to appraisal fees, credit report fees, and other fees for services required to originate the mortgage loan.
(hh) "State" shall also include Commonwealth.
(ii) "Electronically transmitted" or "by electronic media" shall mean any transmission via diskette, wire, or tape including but not limited to the Intranet (interactive or otherwise), the Internet, any other computer network, electronic mail, or other similar method of transmission.
(jj) "Digital signature" shall mean any electronic authentication method as provided for in State or Federal law that provides the same assurance as a signature in a paper-based system.
Section 1-5 Exemptions from Licensing Requirements.
"Exempt person shall mean the following:
Option 1:
(a) Any person doing business under the laws of this state, another State, or the United States as a financial institution or registered financial institution holding company.
Option 2:
(a) Any person doing business under the laws of this state, another State, or the United States as a financial institution or registered financial institution holding company, including the wholly-owned subsidiaries of such a financial institutions or registered financial institution holding company.
Option 3:
(a) Any person doing business under the laws of this State, another State, or the United States as a financial institution or registered financial institution holding company. The wholly-owned operating subsidiaries of an exempt financial institution or registered financial institution holding company shall be exempt from the licensing requirements of this Act, but shall be subject to the Escrow Funds Requirements of Section 3-4, the Record Keeping Requirements of Section 3-5, and the Prohibited Practices requirements of Section 3-6, and shall be subject to the Regulators investigation and enforcement powers under Article V of this Act.
Commentary:
These three options allow AARMR members to determine whether they wish to attempt to regulate the mortgage lending, mortgage brokering, and/or mortgage servicing activities of the wholly-owned subsidiaries of financial institutions and registered financial institution holding companies. The Office of Thrift Supervision has taken the position that wholly-owned subsidiaries of federal thrifts are exempt from the licensing requirements of state laws. AARMR members should carefully weigh the decision to extend their regulatory authority over the subsidiaries of financial institutions and should review existing case law on the matter. However, an argument can be made that the Regulators of financial institutions are primarily concerned with the safety and soundness of the deposits, not with the consumer protection issues surrounding mortgage lending, mortgage brokering, and mortgage servicing. AARMR members normally place a much stronger emphasis on consumer protection and this focused emphasis should be considered in drafting provisions regarding preemption. In addition, the argument can be made that financial institution Regulators will only carefully examine the activities of subsidiaries if they pose a material risk to the safety and soundness of the financial institution. Under these conditions, consumers will not be adequately protected from unfair and deceptive business practices.
(b) Any person engaged solely in non-residential and/or commercial real estate lending.
(c) Any person making no more than five (5) mortgage loans with his or her own funds for his or her own investment in any one period of twelve (12) consecutive months, and who does not hold himself out to the public, in any manner, as being in the mortgage lending, mortgage brokering, or mortgage servicing business.
Option 1:
(d) Any natural person who assists in the performance of the activities regulated by this Act and who is an employee of only one licensee.
Option 2:
(d) Any natural person who assists in the performance of the activities regulated by this Act and who is an employee or independent contractor of only one licensee or exempt person. The licensee must take responsibility for the actions of the independent contractor under their license and bond.
Commentary:
These options allow AARMR members to decide whether natural persons who are employed as independent contractors should be separately licensed, or whether they may operate under the license and bond of a licensee. Such natural person may operate as an independent contractor as a loan officer, processor, closer, or underwriter.
(e) Any agency of the federal, state, or municipal government.
(f) Any employee or employer pension plan making mortgage loans only to its participants.
(g) Any person acting in a fiduciary capacity conferred by authority of any court except for any person subject to an injunction to comply with any provision of this Act or any order of the regulator issued under this Act.
Optional:
(h) Any person making subordinate mortgage loans only, provided that such person has a valid license or is exempt from licensing under other laws of this State regulating the making, brokering, or servicing of subordinate mortgage loans.
Commentary:
This provision would presumably only be employed in those states with existing law governing the making of subordinate mortgage loans. Regulators and the industry have a common interest in consolidating the regulation of both first and subordinate mortgage loans under a single statutory framework.
ARTICLE II
LICENSING PROCEDURES
NOTE: This Act creates three separate types of licenses for mortgage lenders, mortgage brokers, and mortgage servicers, so that states may pick and choose that scope of licensing which is most appropriate to their circumstances. Additionally, this can also be used for those states that wish to license individual independent contractors.
Section 2-1 Licensee Name
No person engaged in the business regulated by this Act shall operate such business under a name other than the name(s) filed with the regulator and appearing on the license.
Section 2-2 License Application Process; Investigation; Fee
The Regulator shall issue a license upon completion of the following:
(a) The filing of an application for a mortgage lender, a mortgage broker, or a mortgage servicer license;
(b) The filing with the Regulator of a listing of material judgments entered against, and bankruptcy petitions by, the license applicant for the preceding five (5) years, and the disposition thereof;
(c) The payment of nonrefundable investigation and application fees to be established by regulation; and
(d) An investigation of the undertakings and representations required by Section 2-5 of the Act, which investigation must allow the Regulator to issue positive findings stating that the financial responsibility, criminal records (verified by fingerprint, at the discretion of the Regulator), experience, character, and general fitness of the license applicant and of the members thereof, if the license applicant is other than a natural person and of the principal officers and directors thereof, if the license applicant is a corporation, are such as to command the confidence of the community and to warrant belief that the business will be operated honestly, fairly, and efficiently within the purpose of this Act.
Section 2-3 License Application
(a) Application for a mortgage lender, mortgage broker, or mortgage servicer license shall be in a form prescribed by the Regulator.
(b) The application shall contain the name and complete business address or addresses of the license applicant. If the license applicant is other than a natural person, the application shall contain the names and complete business and residential addresses of each officer, director, and ultimate equity owner of 10% or greater interest in the license applicant. Such application shall also include a description of the proposed activities of the license applicant, in such detail and for such periods, as the Regulator may require, including all of the following:
(1) Evidence that the license applicant meets the minimum net worth requirements as set forth in Section 3-1, meets the minimum surety bond requirements as set forth in Section 3-3, and has provided access to such supporting credit information as required by regulation by the Regulator;
(2) An affirmation that the license applicant or its employees, independent contractors, officers, directors, or principals as may be appropriate, are at least 18 years of age;
(3) A biographical statement providing information as to the character, fitness, financial and business responsibility, background, experience, and criminal conviction(s) of any (i) person that owns or controls, directly or indirectly, ten percent (10%) or more of any class of stock of the license applicant; (ii) person that controls, directly or indirectly, the election of twenty-five percent (25%) or more of the members of the board of directors of a license applicant; or (iii) person that significantly influences or controls the management of the license applicant;
(4) The Regulator may require that each officer, director, and ultimate equity owner of 10 percent or greater interest in the license applicant file any of the following: a model personal financial statement, model biographical report, and submit a complete set of fingerprints taken by an authorized law enforcement officer or other person authorized by the state;
(5) If the license applicant is other than a natural person, evidence that the mortgage lender, mortgage broker, or mortgage servicer license applicant is duly incorporated, registered, or otherwise formed as a general partnership, limited partnership, limited liability company, or other lawful entity under the laws of this state or another state of the United States; and,
(6) Such other information as required by regulation of the Regulator.
Commentary:
AARMR has formed an ad hoc committee to draft uniform application forms and other forms for use in the licensing process.
Section 2-4 License Renewal; Fees
Option 1:
(a) Mortgage lender, mortgage broker, or mortgage servicer license shall be renewable annually on a date determined by this State. Properly completed renewal application forms and nonrefundable renewal fees must be received by the Regulator sixty (60) days prior to the renewal date. If the Regulator receives properly completed renewal application forms and fees for a license at least sixty (60) days prior to the renewal date, the licensee may operate in the interim pending receipt of official notification of renewal.
Option 2:
(a) Mortgage lender, mortgage broker, or mortgage servicer licenses shall be valid until it is surrendered, suspended, or revoked.
Commentary:
These two options provide the AARMR member with the option of periodic renewal of the license, perhaps annually or on a biennial basis or issuing a license of indefinite term.
(b) It shall be the responsibility of each licensee to accomplish renewal of its license. Failure of the licensee to receive renewal forms absent a request for such forms sent by certified mail will not waive said responsibility. Failure by a licensee to submit a properly completed renewal application form and nonrefundable renewal fees in a timely fashion, absent a written extension from the Regulator, may result in the assessment of additional fees or fines and the license shall revert to an inactive status. A mortgage lender, mortgage broker, or mortgage servicer license that is not renewed within six (6) months after the renewal date automatically expires.
(c) A licensee ceasing an activity or activities regulated by this Act and desiring to no longer be licensed as a mortgage lender, mortgage broker, or mortgage servicer shall so inform the Regulator in writing and, at the same time, convey the license and all other symbols or indicia of licensure. The licensee shall include a plan for the withdrawal from regulated business, including a timetable for the disposition of the business, and where the books, records, and accounts will be kept until the end of the retention period.
(d) Application for the renewal of an existing mortgage lender, mortgage broker, or mortgage servicer license shall contain the information specified in Section 2-3(b) above; however, only the requested information having changed from the most recent prior application need be submitted.
Section 2-5 Undertakings and Representations of Licensee
Each application for a mortgage lender, mortgage broker, or mortgage servicer license shall be accompanied by the following undertakings and representations stating that the licensed applicant:
(a) Will maintain staff reasonably adequate to meet the requirements of this Act, as set forth in regulations promulgated by the Regulator.
(b) Will keep and maintain for three (3) years business records and any other information required by regulations of the Regulator regarding any mortgage loan made, brokered, or serviced subject to this Act.
Commentary:
The ECOA requires that records be maintained for a twenty-five (25) month period and consistency with federal law would be of benefit to the licensee. Some states, however, may require an examination be completed every three or more years. The Regulator wants to be certain that they have the ability to review all accounts, documents, and other records made between regulatory examinations. AARMR members should determine the time frame that best meets their circumstances.
(c) Will file with the Regulator, when due, any report or reports that it is required to file under any of the provisions of this Act or regulations adopted under this Act.
(d) Will post the license at the physical locations listed on the mortgage lender, mortgage broker, or mortgage servicer license applications, and will display the license number or other evidence of licensing will be posted on the Internet web sites and other electronic means used by the licensee.
Commentary:
The license number or other evidence of licensing may be displayed conspicuously on the Homepage of an Internet site, or may be accessed through a conspicuously displayed link to another page that displays a list of all of the states in which the licensee is licensed.
(e) Will disburse funds in accordance with its agreements and will make a good faith effort to effect closings in a timely manner.
(f) Has not committed a crime against any law of this State, any other state or of the United States, involving moral turpitude, fraudulent, or dishonest dealing, and that no final judgment has been entered against it in a civil action upon grounds of fraud, misrepresentation, or deceit which has not been previously reported to the Regulator.
(g) Will account for or deliver to any person any personal property such as money, funds, deposit, check, draft, mortgage, other document or thing of value, which has come into its possession, and which is not its property, or which it is not in law or equity entitled to retain under the circumstances, at the time which has been agreed upon or is required by law, or, in the absence of a fixed time, upon demand of the person entitled to such accounting and delivery.
(h) Has not engaged in any conduct which would be cause for denial of a license;
(i) Will continuously maintain the minimum net worth and surety bond required by this Act.
(j) Has not demonstrated by course of conduct, negligence, or incompetence in performing any act for which it is required to hold a mortgage lender, mortgage broker, or mortgage servicer license under this Act.
(k) Will advise the Regulator in writing of any material changes to the address, officers, and names of controlling shareholders submitted on the most recent application for a mortgage lender, mortgage broker, or mortgage servicer license within forty-five (45) days of said change. The written notice must be signed in the same form as the application for license being amended.
(l) Will comply with the provisions of this Act, or with any lawful order, rule or regulation made or issued under the provisions of this Act.
(m) Will submit to periodic examinations by the Regulator as required by this Act or as required by regulations adopted by the Regulator under this Act.
(n) Will advise the Regulator in writing of financially material judgments entered against, and bankruptcy petitions filed by the mortgage lender, mortgage broker, or mortgage servicer license applicant within ten (10) days of occurrence.
Section 2-6 Refusal to Issue or Renew License
The Regulator may refuse to issue or renew a mortgage lender, mortgage broker, or mortgage servicer license if:
(a) It is determined that the mortgage lender, mortgage broker, or mortgage servicer license applicant is not in material compliance with any provisions of the Act; or
(b) The Regulator cannot make the findings specified in Section 2-2(d) of this Act; or
(c) All material requirements for renewal or issuance of a license have not been met.
Section 2-7 Change in Control
(a) Except with the prior approval of the Regulator, it shall be unlawful for any action to be taken which results in a change of control of the business of a licensee. Prior to any change of control of the business of a licensee, the person wishing to acquire control shall make written application to the Regulator and pay an application and investigation fee to the Regulator, as set forth in the regulations. The application shall contain such information as the Regulator, by regulation, may prescribe as necessary or appropriate for the purpose of making the determination that such person meets the requirements of Section 2-2 of the Act.
(b) The Regulator shall approve or disapprove the proposed change of control of a licensee in accordance with the provisions of Section 2-6 of the Act.
(c) The Regulator shall grant a ninety (90) day temporary mortgage lender, mortgage broker, or mortgage servicer license for the principal place of business and each branch office location that currently has a active mortgage lender, mortgage broker, or mortgage servicer license within 10 days after the Regulator's receipt of an application for a change of control of the mortgage lender, mortgage broker, or mortgage servicer license. The Regulator may issue subsequent ninety (90) day temporary licenses at its discretion. The licensee shall surrender the license for each mortgage lender, mortgage broker, or mortgage servicer licensed location, including the principal place of business and each branch office location, within 10 business days of receipt of the temporary licenses. The temporary licensee is subject to all provisions of this Act and all regulations adopted under this Act.
ARTICLE III
Net Worth, Bonding, Escrow Funds, Record Keeping Requirements, and Prohibited Practices
Section 3-1 Net Worth Requirement
(a) Each mortgage lender, mortgage broker, and mortgage servicer licensee shall continuously maintain a minimum net worth of $__________as a condition of licensing.
Commentary:
The minimum net worth standard is left for each state to determine. A state may wish to create a different standard for each type of license, to adopt a sliding scale based upon the volume of business conducted, or provide for a surety bonding alternative in lieu of a net worth requirement.
(b) Net worth shall be computed in accordance with generally accepted accounting principles and shall reflect any adjustments to net worth required by the Government National Mortgage Association.
(c) If a licensee fails to satisfy the net worth requirements of this Act, the mortgage lender or mortgage broker shall immediately cease taking any new mortgage loan applications and the mortgage lender or mortgage servicer shall cease taking any new mortgage loans to service. Thereafter, the licensee shall have up to 60 calendar days within which to satisfy the net worth requirements. A license shall not resume accepting any new applications or servicing without written authorization from the Regulator, which authorization shall be granted promptly if the mortgage lender, mortgage broker, or mortgage servicer provides the Regulator with documentation which satisfies the net worth requirements of this Act.
(d) If the licensee does not satisfy the net worth requirements in subsection (a) within sixty (60) calendar day period, the license shall be deemed to be relinquished and cancelled and all mortgage loan servicing contracts shall be transferred or assigned in a timely manner by the mortgage lender or mortgage servicer.
Commentary:
Some states may want to amend this language to provide for an extension of time before the license terminates such as another 30 days beyond the 60 days allowed.
Section 3-2 Annual Audit
(a) Within 180 calendar days of the licensee's fiscal year-end each licensee shall cause its books and accounts to be audited by an independent certified public accountant. The audit must be sufficiently comprehensive in scope to permit the expression of an opinion on the financial statements prepared in accordance with generally accepted accounting principles and must be performed in accordance with generally accepted auditing standards.
(b) As used herein, the term "expression of opinion" includes either (1) an unqualified opinion, (2) a qualified opinion, (3) a disclaimer of opinion, or (4) an adverse opinion.
(c) If a qualified or adverse opinion is expressed or if an opinion is disclaimed, the reasons must be fully explained. An opinion, qualified as to a scope limitation, shall not be acceptable.
(d) The audit report shall be filed with the Regulator within one hundred eighty (180) calendar days of licensee's fiscal year-end. The report filed with the Regulator shall be certified by the certified public accountant conducting the audit. The Regulator may promulgate rules regarding late audit reports.
(e) If any licensee shall fail to obtain an audit as required, the Regulator shall have the authority to obtain an audit by an independent certified public accountant at the licensee's expense. The Regulator shall select such independent certified public accountant by advertising for bids or by such other fair and impartial means as the Regulator establishes by regulation.
(f) Audits conducted in accordance with the Consolidated Audit Guide for Audits of HUD Programs may be accepted in fulfillment of the requirements of this Section.
Optional:
(g) Licensees whose activities are limited to mortgage brokering, as defined in Section 1-4, shall be exempted from the audit requirements of this Section.
Commentary:
This would only be appropriate if the mortgage broker licensee is not permitted to make a mortgage loan and does not have a net worth requirement.
Section 3-3 Surety Bonds
(a) licensees that make mortgage loans shall continuously maintain a surety bond, in accordance with this subsection. Each bond, shall be used for the recovery of expenses, fines, and/or fees levied by the Regulator in accordance with this Act and/or for losses or damages incurred by borrowers or consumers as the result of a licensee's noncompliance with this Act. The surety bond shall be payable when licensee fails to comply with any provisions of this Act. The surety bond shall be payable to the Regulator and shall be issued by an insurance company authorized to do business in this State. A copy of the surety bond including any and all riders and endorsements executed subsequent to the effective date of the bond, shall be placed on file with the Regulator within ten (10) days of the execution thereof.
(b) The Regulator may promulgate rules with respect to the requirements for such surety bonds as are reasonable and necessary to accomplish the purposes of this Act.
(c) The surety bond must have a clause that the insurance company will notify the Regulator at least thirty (30) days prior to canceling the surety bond for any reason.
(d) In the event that licensee or the issuer of the surety bond cancels the bond, licensee shall inform the Regulator of such change in writing by U. S. certified mail and provide a new surety bond to the Regulator.
(e) If the Regulator is notified that the surety bond has been cancelled and the licensee has not supplied a new surety bond to the Regulator by the date of the cancellation, the mortgage lender, mortgage broker, or mortgage servicer license is automatically suspended until a new surety bond acceptable to the Regulator is received.
(f) If the Regulator makes a determination that a surety bond is not available in the market, the Regulator will have the power to temporarily waive the bonding requirement.
Section 3-4 Escrow Funds and Trust Funds
(a) Escrow funds and trust funds for any purpose authorized by the mortgage loan contract shall be subject to all applicable state and federal requirements and be immediately placed and maintained in separate accounts in a federally insured financial institution having an office in this State and may not be commingled with any licensee funds.
(b) An escrow fund account shall be placed in a segregated account with a Federally insured financial institution having an office in this State. The funds shall be kept in the segregated account until disbursement. Such escrow funds may be placed in one account if adequate accounting measures are taken to identify the source of the escrow funds that are to be removed from the escrow funds account and used only for:
(1) Payments authorized by the borrower, allowed by the mortgage loan contract or required by federal or state law;
(2) Refunds to the borrower;
(3) Transfer to another financial institution that is described in subsection (b) above;
(4) Forwarding to the appropriate mortgage lender or mortgage servicer in case of a transfer of servicing;
(5) Any other purpose authorized by the mortgage loan contract; or,
(6) Compliance with a regulatory or court order.
All accounting for escrow funds shall be performed in compliance with the aggregate accounting rules established in Regulation Z, Part 3500.17 C.F.R.
(c) A trust funds account shall be placed in a segregated account with a Federally insured financial institution having an office in this state. The funds shall be kept in the segregated account until disbursement. Such trust funds may be placed in one account if adequate accounting measures are taken to identify the source of the funds. Trust funds are to be removed from the trust funds account and used only for:
(1) Payments authorized by the borrower to pay for third party services required for origination of the mortgage loan;
(2) Refunds to the borrower;
(3) Transfer to another financial institution, mortgage lender, or mortgage broker; and,
(4) Compliance with a regulatory or court order.
(d) The requirement of keeping the escrow funds or trust fund accounts in a financial institution with an office in this State can be waived by the Regulator as set by regulation.
Commentary:
A Regulator may wish to require an increase in the surety bond amount in lieu of the requirement to maintain escrow funds in a financial institution with an office in this state.
Section 3-5 Record Keeping Requirements
(a) Each licensee shall maintain at its principal place of business designated on the license, all books, accounts, records, and documents necessary to determine the licensee's compliance with this Act. All such records shall be kept available for review and examination by the Regulator for a period of three years from the date of original entry.
Commentary:
The ECOA requires that records be maintained for a twenty-five (25) month period and consistency with federal law would be of benefit to the licensee. Some states, however, may require an examination be completed every three or more years. The Regulator wants to be certain that they have the ability to review all accounts, documents and other records made between regulatory examinations. AARMR members should determine the time frame that best meets their circumstances.
(b) The Regulator may authorize the maintenance of records at a location other than a principal place of business provided that the licensee ensures that the books, accounts, and records shall be kept in a secure location under conditions which will not lead to the damage or destruction of the books, accounts, and records. The Regulator may require books, accounts, and records to be produced and available at a reasonable and convenient location in this state.
(c) If the Regulator determines that it is more effective or cost-efficient to perform a review or examination of the books, accounts, and records at licensee's out-of-state location, licensee shall pay the reasonable travel expenses and per diem for each Regulator employee who participates in such a review.
(d) The Regulator may prescribe, by regulation, the minimum information to be shown in the books, accounts, records, and documents of licensees so that such records will enable the Regulator to determine licensee's compliance with this Act.
(e) Nothing in this section shall prohibit a licensee from the use of document imaging or other electronic means in maintaining books, accounts, and records, provided that the licensee can ensure adequate safeguards against altering, damage, or destruction of the books, accounts, and records.
(f) Failure to comply with this section of the Act will be grounds for administrative action in accordance with Article V of this Act.
Section 3-6 Prohibited Practices
It is unlawful for any person to:
(a) Provide or offer to provide any service requiring a license pursuant to this Act unless the person has been issued the appropriate license or is exempt from licensing;
(b) Disburse the mortgage loan proceeds to a closing agent in any form other than, as applicable, direct deposit to customer's account, wire, bank or certified check, attorney's check drawn on a trust account or such other form as specifically authorized by applicable law.
(c) Disburse the proceeds of a mortgage loan without sufficient collected funds on hand at the time of the disbursement in the account upon which the funds are drawn;
(d) Fail to disburse funds in accordance with a loan commitment to make a mortgage loan which is accepted by the applicant;
(f) Retain third party fees at closing in excess of the actual cost of third party services;
(g) Require the borrower to be represented by a third party service provider except under the terms permitted by applicable federal law;
(h) Fail to take the actions required to effect release of the lender's security interest in the property to issue within ____days after the mortgage loan has been fully satisfied;
The time period within which release of security interest must be performed is left to each state to determine to allow for differences in existing state laws. In cases where existing state law already sets such a period, the specific statutory cite should be provided.
(i) Obtain any agreement or instrument in which blanks are left to be filled in after execution;
(j) Obtain any exclusive dealing or exclusive agency agreement from any borrower; or
(k) Delay closing of any mortgage loan for the purpose of increasing interest, costs, fees, or charges payable by the borrower.
(l) Engage in unfair, deceptive, or fraudulent mortgage loan practices.
(m) Make payment of any kind, whether directly or indirectly, to any appraiser for the purpose of influencing the independent judgment of the appraiser with respect to the value of any real estate which is to be covered by a mortgage loan.
(n) Knowingly make any misrepresentations or false promises likely to influence or persuade, or pursue a course of misrepresentation and false promises through officers, directors, independent contractors, employees, agents, advertising, or otherwise.
(o) Knowingly misrepresent, circumvent, or conceal, through any subterfuge or device, any of the material facts or terms of a mortgage loan.
(p) Act as a mortgage lender, mortgage broker, or mortgage servicer in this State without a current, active license issued by the Regulator pursuant to this Act.
(q) Advertise that an applicant will have unqualified access to credit without disclosing what material limitations on the availability of credit exist, such as the percentage of down payment required, that a higher rate or points could be required, or that restrictions as to the maximum principal amount of the mortgage loan offered could apply.
(r) Advertise a mortgage loan where a prevailing rate is indicated in the advertisement, unless the advertisement specifically states that the expressed rate could change or not be available at commitment or closing.
(s) Advertise mortgage loans, including rates, margins, discounts, points, fees, commissions, or other material information, including material limitations on such mortgage loans, unless such person is able to make or broker such mortgage loans to a reasonable number of qualified applicants.
(t) Falsely advertise or misuse names in violation of 18 U.S.C. sec. 709.
(u) Record a mortgage brokerage agreement or similar document without a judgment issued by a court of competent jurisdiction.
(v) Make any untrue statement of a material fact in any document filed with the Regulator under this Act or rules adopted thereunder, or to omit any material fact which is required to be stated in any document.